Once you are signed up please log in to mycause and you should land on your Partner Dashboard (which has orange text, and your school name at the top.)
Select "Events" from the menu on the left hand side of the screen.
Then, select the 'Create a new event' button in the top right corner.
Now you will begin to create all of your event settings.
SCREEN 1
Enter the event name and this will also generate the event URL (which is part of the link for the event). It's best to keep the event name concise, e.g School Name Colour Run, or School P&C Readathon.
For the event date, enter the date that your at school event is actually happening. Fundraising for the event will begin as soon as the event is published, and will end based on a later setting (see further down).
If your event is taking place over multiple days, like a week long reading challenge for example, then tick the check box and add in the start and end date of your event.
Make sure that the 'This is a school event' toggle is switched ON.
for the Event logo, upload your school's logo for best results.
Scroll down to the remaining fields.
The Title tag is generated from your event name. This will appear as the name of the tab on people's computers.
For the Meta description, write a brief explanation of why the event is being held.
For the Main event contact, add the details of the individual who will be managing the event and assisting the school community with everything.
Then, click the 'next' button in the bottom right corner.
SCREEN 2
In the next screen, open each of the sections and answer them as follows;
For the Target, enter the amount that you want the entire school to raise by the end of the event. This may be the amount needed to fund a specific project the school plans to undertake.
For the Fundraising dates, the fundraising will begin as soon as you publish the event, and end on the date in this section. The date is automatically two weeks after your event date (as entered in the first screen) to give the community enough time to donate to the event even after the day of the event has passed. You can change the Fundraising end date to whenever you wish, but please keep in mind that mycause sends your funds on the first working day of each month.
For the Fundraising types, the default setting is to have group pages per class, with email addresses not required for participants. This is best practice for schools. These settings allow you to create a page per class, and then each student can join their class to have their name listed and get their own donations.
If you prefer to have each student join their class with an email address, turn on the 'Group type - email required' option, add a label (most likely 'Class') and turn off the other group type option.
If you would like each student to have their own seperate page, or don't want the students to be listed on class pages, select the 'Individual' icon so it is orange, and deselect the 'Group' icon.
For the School Settings, use the toggles to turn each setting on or off as you see fit. From first to fifth, here is what the settings do when turned ON;
1. None of the fundraising pages (whether individual or group pages) will display on the event unless specifically searched for in a search bar.
2. If you have selected the default Fundraising types setting above, the email address field will not appear to students when they click to join their class page.
3. Even when a student writes in their full name when they join their class (group fundraising) or sign up (individual fundraising), only their first name and the initial of their last name will appear on the fundraising page and throughout the event.
4. Only applicable to group type fundraising - Donors will have to select a specific student in order to make a donation, rather than being able to donate to the entire class. This is used in cases where students are vying for individual prizes, not just 'best class'.
5. The button allowing students to join their class will be removed from the class pages. This is only used if you plan to add the students to their classes yourself and do not want students accidentally adding themselves a second time.
After you have finished choosing your School Settings, click the 'next' button in the bottom right corner.
SCREEN 3
In this screen, you will set up the defaults and design of your event fundraising pages.
Fundraising page targets refers to the amount you want to be raised by each individual or class. Depending on which settings you chose for the Fundraising types, change the target amount for either the Individual pages, or the Group pages. You do not need to change the target for the type of pages you have not entered in the above settings.
The Fundraising description text is the text that will show on every fundraising page for the event. You can change this to add more information about the event, but it is still best to keep it concise.
The Fundraising page images and colour section dictates the design of all of the fundraising pages.
First, in 'Customise Banner' upload the desktop and mobile versions of the banner that will display at the top of the fundraising pages. These two banners should have the same information as each other, but are different sizes to best suit the different devices they are viewed on.
Once you upload the banners, make sure to click the 'Crop and Save' buttons directly below them.
PLEASE NOTE: Your event will NOT be approved if you have not added banners.
In the same section, toggle to 'Customise Base Colour' to update the colour of all of the buttons on the fundraising pages.
The top row of colours in the box are taken from the log you uploaded in the first screen. You can click on a colour to make it your "base colour" or you can enter a HEX colour code.
Once you have selected a colour, click the 'next' button in the bottom right corner.
SCREEN 4
In this screen you need to make sure that at least one event manager is receiving the 'Daily Summary' by ticking the check box.
The daily summary is an email with updates about the event and how much has been raised.
You can add more contact people if you wish to allow others to manage the event and receive communications about event progress.
When you have finished, click the 'next' button in the bottom right corner.
SCREEN 5
You will now be taken to the Event Website Editor, where you create the event website that the community will see.
First, select one of the templates that mycause has created to ensure all of the relevant information and options are in your school event. To do this, go to 'Change template' in the left hand menu of the Event Website Editor.
Then select one of the two school focused templates at the bottom. (You may have to scroll down)
To select a template, hover your mouse over the one you prefer and click 'Use template'. (After clicking this you may need to scroll back up where there is a pop up. Click 'ok' on the pop up, and then click the x in the top left corner of the page to proceed)
Now you can enter the school's event information into the template by clicking where there is text to update it like in this example.
You can also change out any images by clicking on the actual image, and then using the Component Settings panel that appears on the left hand side of the screen to upload a new image and adjust the size like in this example.
PLEASE NOTE: Your event will NOT be approved if you have not added the school logo, and the event contact person's details to the footer block at the bottom of the template.
Once you have finished editing the template, scroll to the top of the page and click 'Done' in the top right corner to close the Event Website Editor. If you do not follow this step, your changes may not save properly.
EVENT DASHBOARD
The event is now ready and you will be taken to an Event Dashboard, from which you can manage your event.
When you land back on your Event Dashboard, you will notice that it says 'Awaiting approval' in the top right corner. To get your event approved, copy your Event ID (four digits found directly below your event name) and add it to a support desk request to let the mycause team know your event is ready.
Once mycause has checked all of your settings and approved your event, you will get an email informing you of this, and the 'Publish' button will appear in the top right corner of your Event Dashboard.
You will now be able click 'Publish' to make the event live, and to generate your Event Fundraising Pages. Click here to find out how to generate Fundraising Pages for your event.
If you need any assistance please contact our help team here.